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KIBWORTH GRAMMAR SCHOOL HALL

MINUTES OF THE MEETING OF TRUSTEES HELD ON WEDNESDAY 25TH SEPTEMBER 2019

1)      Present – Joan Fillingham (chair) (JF), Wayne Coleman (WC), Mark Newcombe (MN), Andrew Dawes (AD), Ed Burgess (EB), Paul Scourfield (PS), Dave Birch (Minuting Secretary) (DB).

 

2)      Apologies for absence – Shona Atkin, Ryan Greer, Pat Malpass, John Tillotson, Martyn Wyburn.

 

3)      Minutes of the trustee meeting held on 5th June were approved.

 

4)      Matters arising

a)       Squirrels in the roof – they’re back, and a bird has come with them. There has been no damage so far and the pest control operative will be back tomorrow to set traps. EB has observed the new points of squirrel entry and will attempt to block them.

b)      Steps outside boilerhouse – ‘Raymund the Handyman’ has surveyed them at JF’s behest and he will shortly be repointing the steps.

c)       Hall curtains – have now been replaced and the ceiling repainted white – agreed that the hall looks the better for it – much brighter.

 

5)      Treasurer’s report

JF reported that there was approximately £16,000 in the current account and £15,000 in the savings account. There was also a further £8,000 from the Betty Ward Fund donation in the current account. JF proposed that this £8,000 be invested for the time being with the Market Harborough Building Society. This proposal was accepted unanimously.

JF expessed her concern about the finances following the withdrawal of Affinity from the hall.

Kibworth Beauchamp and Kibworth Harcourt Parish Councils were considering renting the small office beyond the Studio as a joint Parish Office. MN would prepare a paper to present at KBPC’s next meeting regarding the suitability of that room as a office and what might be a realistic rent they could pay for the room. MN to report back to the next KGSH meeting.

 

6)      Security of the premises

JF reported that P.A.T. testing had now been carried out and everything passed but for a vacuum cleaner cable which had now been replaced.

On Saturday last a fire alarm went off during an LMT  matinee performance. LMT members and KGSH staff present successfully carried out a rapid evacuation of the building. There was a smell of burning which had apparently triggered the alarm. The problem appears to have been in the area of the stage lighting. EB and AD to liaise with LMT and KTC regarding wiring to lights and availability of sockets.

JF will also contact an independent fire officer to get a further view on the nature of the problem and its solution.

JF expressed concern that young people had been reportedly trading drugs around the premises. She would contact the community policeman to make regular visits  to deter such activity.

There was discussion on the value of extending CCTV to the back of the building – this had previously been decided against because of cost. JF had been informed that KBPC were exploring the possibility of extending the reach of their CCTV and, if they go ahead with this, whether the Hall could ‘buy into’ this and extend it to the back of the Hall.

JF reminded trustees that there were two upstairs offices to be let, to fill the space (and gain the revenue) left by the withdrawal of Affinity. She asked trustees to think about possible lessees before the next meeting.

 

7)      Twenty years celebration

It was felt that, since the new curtains had now been purchased and hung, it was time to mark the anniversary. A key part of the celebration would be the unveiling of a plaque thanking the Betty Ward fund for its generous donation towards the hall improvements.

A small event was proposed – for Betty Ward fund trustees, KBPC and KHPC members and Hall trustees. JF and WC to arrange the purchase of a plaque and the unveiling event. It was felt that the event should be held in November.

 

8)      New website

PS reported that the website was nearing completion. Now that the new hall curtains were in place, he was about to arrange for a photographer to provide material for the website.

 

9)      Any other business

JF suggested that an electrically operated retractable screen for the main hall would be a worthwhile investment. This was agreed by trustees – JF to look into what was available.

 

The meeting closed at 8.30pm.

 

 

Date of next meeting – Wednesday 13th November

 

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