KIBWORTH GRAMMAR SCHOOL HALL
MINUTES OF THE MEETING OF TRUSTEES HELD ON WEDNESDAY 22nd AUGUST 2018
1) Present – Joan Fillingham (chair) (JF), Philip Bothwell (PB), Wayne Coleman (WC), Pat Copson (PC), Andrew Dawes, Paul Scurfield (PS), -Dave Birch (Minuting Secretary) (DB).
2) Apologies for absence – Pat Malpass.
3) Minutes of the trustee meeting held on 30th May were accepted.
4) Matters arising:
Item 5c – gutter clearing and painting has been completed and the second bill is awaited.
Item 8 – letters have been sent to neighbours regarding their overhanging trees. As yet there has been no response. JF to contact the neighbours in question and tell them that we intend to lop off the parts of trees overlapping our fence if they don’t do it themselves.
Item 9 – stock inventory has now been completed and missing crockery and cutlery has now been replaced.
Item 7 – squirrel damage – a grey squirrel has recently been sighted entering the roof despite all holes by which it could make ingress having been sealed. Having entered, the squirrel hadn’t been seen exiting which brings into question the efficacy of the recently fitted sonic alarm. A further examination of the roof space is to be undertaken.
5) Treasurer’s report – over the period from 01.01.18 to 22.08.18, income had exceeded expenditure by £1,401.61. JF expressed concern at the continuing high expenditure on utilities (see below).
As of 22.08.18 there is £16,2002 in the Hall current account and £15,075 in the deposit account.
6) Utilities – PS and JF had researched ways of reducing energy bills and presented a paper on their findings. They had approached a number of suppliers asking them to provide illustrations of cost savings that could be made by switching to them. The most favourable illustration was given by United Gas and Power (UGP).
PS to contact other suppliers to get quotations from them to compare with that from UGP and would report back to trustees with his findings.
JF also concerned at the continuing high cost of phone bills – she would ask Kelly to request a breakdown of BT communications bills so that trustees could see where the highest costs were incurred and how they might be reduced.
7) Maintenance work – Kelly and Allison had done some redecoration but it was felt that large areas such as the main corridor and window frames were beyond their scope. It was felt that for the moment, such work should be kept under review, to be completed in a future financial year.
8) Storage of surgical appliances – PB reported that Kibworth Harcourt PC had heard a presentation from a representative of an organisation that recycles surgical appliances issued by NHS to patients. NHS doesn’t require these appliances to be returned so there would be an opportunity for groups to build up a stock of such appliances which would be available for (presumably) emergency use by people in the village. If the village were to go ahead with such a scheme, there would be a storage issue.
PB wondered what the trustees reaction was to the scheme and whether, if they felt it was a good idea, they could provide storage space. Trustees thought it best not to be involved.
There being no other business, the meeting closed at 8.30pm.
9) Date of next meeting – November 7th.