KIBWORTH COMMUNITY HUB
MINUTES OF THE MEETING OF TRUSTEES HELD ON MONDAY JANUARY 8TH 2024
- Present – Martyn Wyburn (Chair) (MW), Caroline Abbott (CA), Lynn Williams (LW), Amanda Bland (AB), Andrew Dawes (AD), Geraldine Hulley (GH), Dave Birch Minute sec. (DB).
- Apologies – received from and Shona Atkin.
David Brierley did not attend.
- Declarations of interest – MW and AD are members of Kibworth Theatre Company. GH is member of Women’s Institute and Welcome Kitchen
- The minutes of the meeting held on November 15th were agreed.
- Matters arising
(i)Eric’s absence -Alison, Kelly, MW and AD were thanked for sharing locking up duties between December 8th and January 1st.
(ii)Staff payment via BACS – LW had been in touch with Sheila McCudden of TP Jones Accountants – payment by this method was a very simple process and is mentioned in staff contracts. GH would liaise with Nat.West bank to get this underway
(ii)Late night shopping – this was considered to have been a great success, and quite a money spinner for the Hall. All trustees were thanked for their contributions on the night. Particular thanks is due to Bex the stilt walking angel who spread her wings and was a great addition to the evening, Special thanks too for Lynn, who arranged for Bex to attend.
(iii)New KCH road sign – MW reported that the signpost to KCH had now been ordered.
- Treasurers report – GH presented a summary of income and expenditure since the last meeting. Total income for November was £3,111.16; expenditure for the same period was £3,115.45. Opening balance at the bank £17,917.07 and the closing balance £17,912.79.
- Projector and screen -these have now been purchased and tested. AD arrange for them to be hard wired them into place, currently, they are operated from extenson leads . All will be completed in good time for the ABBA night, still planned for March 16th.
- Staffing issues –Eric’s absence had raised the issue of how or whether he should receive recompense for his time off work. His weekly hours of work made him well below the threshold for eligibility for statutory sick pay. It was agreed that, as a goodwill gesture, he should be paid in full for the duration. Eric, as he should for such a long absence, provided a sick note. This was confidential information and should be stored as such. MW suggested that it would best be stored away from the Hall and that the personal records would be kept at the chair’s house. Trustees were in agreement.
MW had offered Eric a formal review but Eric felt that it was not necessary.
- Storage – Kelly, Alison, AD, GH and MW had carried out a major spring-clean and stock-take of the kitchen. We have plentiful stocks of all but bowls. If the Hall receives a grant from Platform Housing, a little of that grant could be used to purchase bowls.
The old toilets at the foot of the stairs on the long corridor has been cleared of unwanted matter and is now the card table store for U3A.
The next stage of the rationalising the Hall’s storage space will be for the two theatre companies to clear the under-stage area of their impedimenta – MW to set this process in motion.
- Staffing issues – MW and LW have yet to conduct reviews with Alison and Eric. MW had been speaking with Eric who had expressed satisfaction with work situation which perhaps makes a formal review unnecessary. See note 8
- Essential maintenance – December had been a quiet month – AD had repaired the vacuum cleaner.
MW and AD had noted that the roof space above the corridor on the south side of the Hall was lacking firebreaks. MW would bring this to the attention of the Steering Group at their next meeting.
12)Risk assessment – MW had made a provisional risk assessment for ‘trips and falls’ – trustees felt that this was a good start. AB pointed out that the entrance lobby trapped lots of leaves in the autumn and winter and that wet leaves were a ‘slip hazard’. She suggested that a warning notice this effect be posted in the foyer.
13)Plans for 2024 – the next meeting would be on Wednesday February 21st. The AGM would be held at 7.00pm on Wednesday March 13th at 7.00pm, to be preceded by a trustee meeting to discuss finances.
The meeting closed at 8.00pm
Date of next meeting – February 21st at 7.00pm.