KIBWORTH COMMUNITY HUB
MINUTES OF THE MEETING OF TRUSTEES HELD ON WEDNESDAY MARCH 13th 2024
COMMENCING AT 6.00pm
- Present – Martyn Wyburn (Chair) (MW), Caroline Abbott (CA), Lynn Williams (LW),), Andrew Dawes (AD), Geraldine Hulley (GH), Dave Birch-Minute sec. (DB).
- Apologies – received from Shona Atkin, Amanda Bland
- Declarations of interest – MW and AD are members of Kibworth Theatre Company. GH is member of Women’s Institute and Welcome Kitchen. Shona Atkin (hirer)
- The minutes of the meeting held on February 21st 2024 were agreed.
- Matters arising
(i)Staff payment via BACS – LW reported that this had still to be finalised
Action LW
(ii)New KCH road sign – MW reported that the signpost to KCH was now in place. MW also pointed out that sign at entrance to carpark still to be removed.
Action MW/AD
(iii)Storage – work ongoing.
(iv)Letter to The Well concerning joint working – MW still to complete this.
Action MW
(v)Energy costs – MW reported that contracts for gas and electricity supply over next two years had now been signed and would be slightly less expensive than reported in the February minutes.
(vi)Thermostat – Kelly had now lowered the temperature.
(vii)SA still to report back on her research into the hire charges of other local halls for use of projector and screen.
Action SA
(viii)Staffing issues – LW was preparing a formal letter to staff regarding rise in minimum wage from April and its effect on staff salaries. LW also reported that her review meeting with Alison was imminent.
Action LW
(ix)Wednesday morning drop in – MW is still looking for volunteers.
Action MW
6) Treasurers report –GH confirmed that due to the significant increase in gas and electricity bills during the last 12 months, this had had an impact on income. In order to ensure that finances were not further eroded, Trustees were informed of a need to generate more income through fund-raising and accessing grants. Where the latter was confirmed, Trustees should not rely on this as there was never absolute certainty of being successful but there were opportunities out there that can be accessed. Where fund raising was concerned, the group had identified a number of opportunities including: a tea dance, beetle and whist drives for existing welcome kitchen customers; Abba quiz and movie night; abseiling; and, an 80s disco. Trustees left the meeting with activities allocated to them and a shared commitment to plan their respective events.
7)Fund raising –
(i)GH was keen to run a Beetle Drive in April and a Whist Drive in May on Monday mornings by which time Welcome Kitchen will have stopped for the summer half of a year.
Action GH
(ii)GH also volunteered to organise a Tea Dance, most likely in June.
Action GH
(iii)MW is booking to abseil from the Spinnaker Tower at Portsmouth on May 18th and was proposing to get sponsorship for attempting this feat.
Action MW
(iv)LW intends to organise a 1980s disco in September.
Action LW
(v)MW is still planning to organise an ABBA night but it has been put back to Autumn.
Action MW
(vi)AB has expressed an interest in organising a 1940s Tea Dance.
Action AB
(vii)AD to approach LMT and KTC to see if they would put on an event to raise funds on behalf of KCH
Action AD
(vii)GH is to prepare a spreadsheet to coordinate these events.
Action GH
(viii)An application had been made to ‘Awards for All’ for a grant. MW reported that he had had to say that a bid-writer had helped put the application forward. This may mean that the application could be turned down, although this has not been confirmed yet.
Trustees agreed that the hall does need to become entirely self-sufficient and,
In the longer term, the Hall needs to at least cover its main running costs through income from bookings.
There was a need for more promotion of the Hall as 3 hireable spaces. To this end, MW was arranging for a publicity leaflet to be produced and distributed.
Action MW
A need for a more visible presence on Social Media is recognised and to this end LW will ask for help with this via the next Kibworth Chronicle.
Action LW
The meeting closed at 6.50pm